Quadrant Solutions

Event & Sponsorships

Quadrant Solutions Ltd provides end to end logistics ensuring your events are meticulously planned and designed to operate at maximum efficiency.

Quadrant Solutions responsibilities include

Detailed planning of the event

To help you get started with this stage we’ve put together comprehensive checklist also divided into stages to work from.

Strategic planning
  • Concept
  • Aims and objectives
  • Evaluate any learnings from the last event
Venue Research

Venue research, coordinating famils and negotiating exclusive venue agreements for the event, hotels, community hall and marae.

Venue setup

Venue meets expectations, greeting attendees, and overseeing all vendor activities to achieve seamless events.

System planning

Check that you have an appropriate system in place for each of the following:

  • Tracking tasks
  • Storing and sharing data
  • Registration
  • Refund policy
  • Data protection
  • Cash handling
  • Budget monitoring - including claiming expenses
  • Communication – both with stakeholders and your event teams
  • Keeping records
  • Bookings
  • Ticketing
  • Cancellations policy
  • Making payments
  • Reporting
Initial operational planning
  • Timescales finalized
  • Events planning team
  • Days and times of the event
  • Research potential venues
  • Fundraising/sponsorship
  • Budget finalised
  • Share concept and objectives with planning team
  • Minimum and maximum number of participants
  • Event budget planned